Content Review Policy (CRP)
All possible efforts are being taken to keep the content on the Website current and up-to-date. This Content Review Policy defines the roles and responsibilities of the website content review and the manner in which it needs to be carried out. Review Policies are defined for the diverse content elements. The entire website content would be reviewed for syntax checks once a week by the Office of TIFR.
The Review Policy is based on different type of content elements, its validity and relevance as well as the archival policy. The matrix below gives the Content Review Policy:
Web Information Manager
S. No Content Element Frequency of Review Approver 1 About TIFR Half Yearly Content Manager 2 TIFR issued Guidelines Quarterly / Immediate-if new Policies introduced Content Manager 3 Notifications As and when required Content&n5sp;Manager 4 Publications/Reports Quaterly / As and when required Content Manager 5 Contact Details As and when required Content Manager 6 News Updates Weekly / Immediate in case of an event Content Manager 7 Tenders / Careers Quarterly / Immediate in case required Content Manager 8 RTI related Quarterly / Immediate in case required Content Manager
Content Archival Policy (CAP)
The content components are created with metadata, source and validity date. Validity of some of the components may not be known at the time of creation. Such content is treated as perpetual and the validity date shall be ten years from the date of creation. The content shall not be displayed on the Website after the validity date. Some of the short lived content components like tenders, recruitment, draft for discussion etc which will not have any relevance on the website after the event or intended purpose. The content components like documents, reports, what’s new are to be regularly reviewed as per the Content Review Policy.
The content is to be reviewed at least two weeks prior to the validity date and if required revalidate the content and modify the validity date. If content is not relevant, then the content is archived and no longer published on the Website.The expired contents components such as documents, CA related information, and Office of TIFR issued procedures etc need to be archived. The content Element on the Website has different Entry/Exit Policy and Archival Policy as enlisted below:-
Web Information Manager
S. No Content Element Entry Policy Exit Policy 1 About TIFR As decided by the web page committee Seven (07) years since date of entry into archival. 2 TIFR issued Guidelines Overruling Office Memorandum or Notification issued. Seven (07) years since date of memo/ notification 3 Notifications Overruling Office Memorandum or Notification issued. Five (05) years since date of entry into archival. 4 Publications/Reports Completion of its validity period. Five (05) years since date of entry into archival. 5 Contact Details Daily Automatic 6 News Updates As soon as it is published. Automatically after the expiry of the validity period. 7 Tenders / Careers As soon as it is published. Automatically after the expiry of the validity period. 8 RTI related As and when required by the RTI office Automatically after the expiry of the validity period.
Content Moderation and Approval Policy (CMAP)
The content to be published on the website is contributed by the Content Manager in a consistent fashion to maintain uniformity and to bring in standardization. In order to present the content as per the requirement of the viewer, the content is categorized and to retrieve the relevant content efficiently, and the content is contributed to the website through a Content Management System which would be web-based having user-friendly interface.
Once the content is contributed it is approved and moderated prior to being published on the Website. The moderation could be multilevel and is role based. If the content is rejected at any level then it is reverted back to the originator of the content for modification.
Web Information Manager
S. No Content Element Moderator Approver Contributor 1 About TIFR Web Information Manager TIFR Content Manager 2 TIFR issued Guidelines Web Information Manager Web page committee Content Manager 3 Notifications Web Information Manager Web page committee Content Manager 4 Publications/Reports Web Information Manager Web page committee Content Manager 5 Contact Details Web Information Manager Web page committee Content Manager 6 News Updates Web Information Manager Web page committee Content Manager 7 Tenders / Careers Department Head Admin & Finance Content Manager 8 RTI related Web Information Manager Web page committee PIO