From March 2020 until further notice, no hardcopies of any documents will be required.  Instead of getting physical signatures, the University Cell will accept emails from the respective faculty saying “I approve XYZ’s registration/synopsis submission/thesis submission,” and will enter “approved by email” on the form.

 

This will create a LOT of emails for University Cell to handle.  Therefore, each student should send ALL emails using the same subject string containing the student’s unique TIFR ID code and name as follows:  XYZ123_FIRSTNAME_LASTNAME

 

This will allow the University Cell to sort messages pertaining to each student and will minimize messages being missed out.

 

Academic offices at TIFR Centers are requested to follow the same procedure: first get local approvals, entering “approved by email” on the form, and then send the forms to the University Cell by email. Please follow the instructions for the subject string above, and send a separate email for each student.

 

 

Steps for Registration

 

Submit the following by email to the University Cell (gsoffice@tifr.res.in)

Subject of the email (use your TIFR ID code):  XYZ123_FIRSTNAME_LASTNAME

 

1. The registration form filled with your details.  The University Cell will email the respective faculty/Chairperson/Convener for their approvals. 

2. Your research write-up (2 pages only)

3. Your Course grade sheet (transcript). This may be prepared using the e-signature of the Course Coordinator.  Physical signatures are not necessary.

 

General:

* The student’s fellowship will be increased from the date of Ph.D. registration.

* a 2 year residency period (PhD) and 1 year (MSc) is required from the date of joining TIFR for submission of the synopsis.

* Students may check their TIFR registration number after some days on the web.

* Fellowship enhancement information is conveyed to Establishment once a month approximately mid-month.  The enhancement may not appear on your salary slip immediately, but you will get arrears from the date of registration.  If your fellowship enhancement does not appear for two consecutive salary slips, please inform the University Cell.

 

 

Steps for Synopsis submission

 

1.  Submit the following by email only to the University Cell (gsoffice@tifr.res.in)

Subject of the email (use your TIFR ID code):  XYZ123_FIRSTNAME_LASTNAME

 

a) The Synopsis submission form filled with your details.  The University Cell will email the respective faculty/Chairperson/Convener for their approvals. 

 

b) Your synopsis

 

2. Your Synopsis seminar report should be emailed to the University Cell by your Subject Board Convener/Dept Office.  The SUBJECT of the email should be the student’s computer ID code and name as follows:  XYZ123_FIRSTNAME_LASTNAME

 

 

3. Request your guide to email the list of potential examiners directly to University Cell (gsoffice@tifr.res.in).  You may email the following information to your guide:

 

NOTE FOR GUIDES:  The sole purpose of the student submitting a synopsis is to allow potential examiners to decide whether they wish to accept the role of external examiner.  This process can take 1-2 months.  Therefore, will accept the synopsis only after it receives the list of potential examiners. Guides are requested to send:

-- a list of a minimum of 6 names of potential examiners with their email ID (necessary), affiliation (necessary), contact number (if available).

-- for submission to the Subject boards of Physics and Biology, 3 names should be from potential examiners working in India, and 3 working abroad.

-- Names of the External Examiners are to be kept confidential until the thesis reports are received, at which point the reports with the examiners’ names are sent to the guide and the student.

-- the SUBJECT of the email should be the student’s computer ID code and name as follows:  XYZ123_FIRSTNAME_LASTNAME

 

 

4. The University Cell will send the synopsis and list to the Subject Board Convener, and then send the synopsis to the examiners s/he recommends and finalize examiners who agree to evaluate the thesis.

 

     General:

 

* A Residency period of 2 years (PhD) and 1 year (MSc) after joining TIFR is mandatory for submitting the thesis.

* The Thesis should be submitted within six months from the date of submission of the synopsis.

 

Steps for Thesis submission

Email the items below to the University Cell.

Subject of the email (use your TIFR ID code):  XYZ123_FIRSTNAME_LASTNAME

 

1.         Download and fill electronically:

a) The Thesis submission form  (including your name in Hindi font)

b) The Copyright Self-Certification form.
Note:  your name in English and Hindi font and the thesis title exactly as you have entered it will be copy-pasted onto your provisional and final degree certificate. Please ensure the spellings are correct.


2.  In the same email, submit your thesis as a Dropbox link (large files) OR attachment (light files).  No hard copy prints are required at this stage.  If any examiner requests, we will email you to provide a hard copy at that time.
Thesis guidelines:
a) Include this Cover page
[template]
b) Declaration
c) Thesis formatting guidelines:  1.5 spacing; 1" margins; back-to-back (double sided)
d) Please do not include your synopsis in your Thesis.
e) 
For Biology Specific Guidelines click here

 

3. The University Cell will send the thesis to the external examiners for evaluation. Thesis reports are obtained from the external examiners and Guide (average time is approx. 1-2 months), then sent to respective Convener, Subject Board for their decision and approval to conduct the Viva & constitute the committee for evaluating Viva Voce Examination.  This committee usually consists of the Subject Board Convener (or representative), the Guide, and one of the External examiners. 

 

6. A set of reports is also sent to the guide and student for information so that the student may begin to address the examiner’s comments if any.  

 

Thesis seminar and viva voce

Until the COVID-19 situation resolves, the student and the committee members may all participate in the thesis seminar and viva voce via Zoom/VC/Skype.  Since all seminars have been cancelled, no in-person audience participation is invited or expected.  Interested audience members may participate via Zoom etc where possible. 

 

Steps for Final Thesis submission

 

1. The Viva Report duly signed by the Viva Committee should be sent to University Cell.  This may be “approved via email” and no physical signatures are necessary. 

The SUBJECT of the email should be the student’s computer ID code and name as follows:  XYZ123_FIRSTNAME_LASTNAME

                                                            

2. The student should submit the following by email.

Subject of the email (use your TIFR ID code):  XYZ123_FIRSTNAME_LASTNAME

 

a)   Final Thesis Declaration form

b) A dropbox link to a soft copy of the thesis (If the candidate wishes to upload only an edited version of the thesis on TIFR website s/he should submit one link for the full version for preserving in University cell and a separate link for the edited version for SIRC for uploading on TIFR website.

 

3.  One hardcopy of Final Bound Thesis is formally required, but this can wait until the COVID-19 situation resolves if the student is unable to get it printed and bound and couriered to the University Cell).

 

3. A Provisional degree certificate signed by Dean, GS will be issued after receiving the above (1 and 2).  This is usually done within 2 working days of receiving the above documents.

 

4. A Final Degree certificate signed by Director and Chairperson, Council of Management, TIFR will be issued after the Academic Council accords its approval.  The Academic Council meets twice a year (~February and ~ September), so this process may take 1-7 months depending on the time until the next meeting.

 

5. Students should email the University Cell their postal address (and phone no.) to which degree certificate is to be posted. 

Subject of the email (use your TIFR ID code):   XYZ123_FIRSTNAME_LASTNAME

 

 

For Biology Specific Guidelines click here.

 

 

For students who are re-registering after lapse of registration or who are submitting their thesis after their term is over please find the form for  ‘Fees Payment’